Chapter 5 mentioned to bring along your notebook computer to the factory meetings. It is very convenient because once the information has been entered, it can be retrieved, printed, or e-mailed to anyone needing it.
It may take a little more time than writing in a paper notebook but this time is offset by other time-savings and the possibility to edit, delete, or copy the saved information at any given time. You can even create individual questionnaires for each supplier meeting in advance and input the answers during your meeting. This method may be even less time consuming than writing in a paper notebook.